2025 UPDATES:
ANNUAL MEETING:
NOTES FROM THE 2025 ANNUAL MEETING are in the secure documents folder.
Our 2025 Annual Meeting will be held on February 19, 2025 at Dahmen's at Hawk's Landing. Agenda is as follows:
6:30 p.m. – 7:00 p.m.: Assemble & networking. Order food and beverages, if desired.
7:00 p.m.: Determination of quorum for voting (30 or more members) and call meeting to order.
Meeting Topics
- 2024 End of Year Report. (Document emailed and located on our HOA website.)
- 2025 Budget. (Document emailed and located on our HOA website.)
- 2025 Member Dues Assessment is $100 per lot owned. Due on or before March 15, 2025. (Document emailed and located on our HOA website. Payment by check or Zelle.)
- Questions and discussion items for the good of the association.
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- Election of Board of Directors.
- Confirmation of Board of Directors.
The Board of Directors will meet following the Annual Meeting to elect officers for 2025.
If you cannot attend the 2025 Annual Meeting, please consider giving your vote to the board to cast as your proxy. You can do this by emailing the proxy statement in the secure documents folder.
From our President:
Our Architectural Committee (ACC) Review Form has been revised. The new fillable PDF is located on our Secure Documents Page.
A reminder that everyone must follow the requirements in the Covenants/Restrictions. The ACC form must be completed and submitted to the Pine Hill Farm Home Owners Association Architectural Committee (ACC) before any construction or landscaping is completed.
We recommend that you consult with the committee prior to plan submittal to ensure your design will comply with the review committee's requirements.
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Annual HOA meeting and member dues: The annual HOA meeting was held at 6:30PM on April 10, 2024, at Dahmen's at Hawks Landing.
All information, MEETING NOTES, REVISED Architectural Change Form, and other documents are on our secure documents page. If you need a password to open any files, please contact Rose or Jon.
HOA annual dues will remain at the same amount as 2023 and are due on May 1, 2024. The option to pay member dues by Zelle is now available, in addition to payment by check.
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Outlots Usage Reminder: The three Pine Hill Farm outlots (the ponds area, the Cedarberry Circle wooded center area, and the wooded area behind Pine Hill Drive homes) are community property of the Pine Hill Farm HOA and for all Pine Hill Farm residents to enjoy. As such, the outlots should not be used to place personal property, plant vegetation or discard refuse. Please keep these areas safe and inviting for all residents to enjoy. If you have any questions about outlot use, please reach out to any of the HOA board members.
Seeking your input and ideas for Pine Hill Farm neighborhood events! We would like to host a few HOA sponsored events in 2024 to bring neighbors together. We plan on hosting another ice cream social at tthe start of summer and are considering an outlot Spring clean-up event near Earth Day in April. We would love to hear your ideas for neighborhood social events and community activities. Please send your ideas to Justin Chamberilin, HOA Board Vice President and Social Director.
Pond Update: March 2024: We’ve been notified by the City of Madison that EC3 may be out tomorrow, March 7th to complete a controlled burn on the pond out lots. Do not be alarmed if you see fire and smoke in this area. This is one of the final steps in the 3-year pond area restoration plan. See information at the secure documents page.
10/2023: The pond areas received the final herbicide treatment on October 19th . This winter the city will be sowing seeds for native plants that will be noninvasive, beneficial to local insects, birds, and other wildlife and will improve the long-term functioning of the retention ponds. The City of Madison will maintain the site moving forward. Please see attached document for pond area restoration details from the City of Madsion Engineering Department.
PRIOR YEAR UPDATES:
From our President:
Our 2024 ANNUAL MEETING was held on April 10th at Dahmen's Hawks Landing. Meeting notes and other information has now been posted on the secure documents page.
Our 2023 PHF HOA annual meeting was held on Tuesday, February 28, 2023 at 6:30 PM at Dahmen's Hawks Landing.
Notes, documents and updates are posted on the Secure Documents Page.
Our 2022 PHF HOA annual meeting was held on January 26, 2022 via Zoom.
Notes, documents and updates are posted on the Secure Documents Page.
Our 2021 PHF HOA annual meeting was held on January 20, 2021 via Zoom.
Notes, documents and updates are posted on the Secure Documents Page.
Our 2020 PHF HOA annual meeting was held on January 22, 2020. Notes, documents and updates are posted on the Secure Documents Page.
From our President
Please see the minutes from our 2019 Annual Meeting posted in the secure documents section.
From our President
- Pine Hill Farm HOA 2018 End of Year Report
- Pine Hill Farm HOA 2019 Budget
- Pine Hill Farm 2019 Assessment Notice
- Pine Hill Farm 2019 Notice of Annual Meeting
Protected Documents
Resident Directory
This is a private member listing for PHF HOA residents only and should not be shared. Commercial email, telephone or mail solicitations are not allowed.
Please contact Rose Kraemer or Roberta Farris with updates and additions for the resident list.
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HOA Documents
All downloadable pdf documents require a password. These are for PHF HOA residents only.
Click this link for the Secure Documents Post